Trading And Distribution Industry

Financial Management:

• Efficiently manage finances, including accounting, invoicing, and budgeting.
• Gain insights into revenue, expenses, and profitability.

Inventory Management:

• Track stock levels, monitor expiration dates, and reduce wastage.
• Optimize inventory for smoother distribution processes.

Sales and Distribution:

• Streamline sales orders, shipments, and delivery tracking.
• Enhance customer satisfaction with timely deliveries.

Purchase Management:

• Automate procurement processes.
• Monitor supplier performance and negotiate better deals.

Customer Relationship Management (CRM):

• Maintain customer profiles, interactions, and preferences.
• Strengthen customer relationships and loyalty.

Human Resource Management (HRM):

• Manage employee data, payroll, and attendance.
• Ensure a productive workforce.

Production Planning:

• Optimize production schedules and resource allocation.
• Minimize downtime and maximize output.

Quality Management:

• Implement quality control measures.
• Ensure consistent product quality.

Project Management:

• Track distribution-related projects.
• Collaborate effectively across teams.

Supply Chain Management:

• Monitor the entire supply chain, from sourcing to delivery.
• Identify bottlenecks and optimize processes.

Asset Management:

• Keep track of distribution assets (vehicles, warehouses, etc.).
• Schedule maintenance and replacements.

Warehouse Management:

• Efficiently organize and manage warehouse operations.
• Improve order fulfillment speed.

Order Management:

• Handle orders, returns, and exchanges seamlessly.
• Minimize errors and delays.

Vendor Management:

• Evaluate vendor performance and negotiate terms.
• Maintain strong supplier relationships.

Business Intelligence, Reporting, and Analytics:

• Access real-time data for informed decision-making.
• Generate reports and analyze distribution trends.

Document Management:

• Store and organize essential documents securely.
• Facilitate compliance and audits.

Mobile Access:

• Stay connected and manage distribution processes on the go.

Integration Capabilities:

• Integrate with other systems (e.g., accounting software, CRM).
• Ensure seamless data flow.

• E-Invoicing Under GST:

  • What? E-invoicing is a system where B2B invoices are authenticated electronically by GSTN.
  • Purpose? Streamlines invoicing, improves accuracy, and facilitates compliance.
  • How? Businesses generate invoices using approved e-invoicing software.
  • Benefits? Enhanced efficiency, better financial record-keeping, and faster transaction processing.

• E-Way Bill System:

  • What? E-way bills are generated electronically for goods movement exceeding ₹50,000.
  • Purpose? Ensures compliance during transportation.
  • Features? Real-time tracking, seamless data flow, and verification by tax authorities.
  • Khataplus Solutions’ Role? Integrates seamlessly with E-way bills, enhancing efficiency and
  • compliance.

  • GSTR-1 (Sales Report):

    • Filed by all registered taxable suppliers.
    • Details outward supplies (sales) of taxable goods and services.
    • Filed monthly or quarterly based on turnover.
    • Mandatory for most registered taxpayers except composition dealers, input service distributors, non-resident taxable persons, and TCS/TDS collectors1.

  • GSTR-3B:

    • Summary return filed monthly by regular taxpayers.
    • Includes:
      • Outward supplies details.
      • Input tax credit (ITC) claimed.
      • Tax payable and paid.
    • Even if no outward supplies, GSTR-3B must be filed.
    • Due by the 20th of each month for all registered taxpayers
  •